Comprehensive User & Operations Guide
Your step-by-step master journey from first credentials login to branch geofencing, workforce onboarding, and payroll closing.
First Login, Profile, Shifts & Geofencing
Step 1 after receiving credentials: secure password, upload official logo, configure working shifts, and pinpoint GPS branches.
First Login & Change Password
Log in with Company Code & username, then click your profile to update your password.
Company Logo & Timezone
Upload company logo in Settings to appear on payslips, reports, and smart ID cards.
Default Shifts & Geofenced Branches
Set working hours and configure GPS geofence radius (e.g. 100m) to enforce on-premise check-ins.
Episode 1: Company Setup, Shifts & Geofencing
Watch live walkthrough of logo, shifts, and branch geofencing.
Watch Episode 1 on YouTubeAdding Employees: Manual vs Bulk Excel Import
Seamlessly onboard your team: manual entry for small teams or 1-click Excel bulk import for large organizations.
Option A: Manual Employee Entry
Go to Employees → Add Employee. Set username, password, branch, shift, and selfie/GPS flags.
Option B: Bulk Excel Import
Download standard Excel template, populate workforce rows, and upload for instant bulk enrollment.
Excel Column Definitions:
| Column | Status | Description | Example |
|---|---|---|---|
| Full Name | Required | الاسم الكامل للموظف | أحمد سمير عبد الرحمن |
| Username | Required | اسم الدخول بالإنجليزية بدون مسافات | ahmed.samir |
| Password | Required | كلمة المرور الأولية للموظف | Pass@1234 |
| Branch & Shift | Optional | اسم الفرع والوردية المطابق لما أنشأته | الفرع الرئيسي / شفت صباحي |
| Base Salary | Optional | الراتب الأساسي الشهري | 8500 |
| Fingerprint ID | Optional | رقم الموظف على جهاز البصمة ZKTeco | 104 |
Episode 2: Adding Employees Manually or via Excel
Detailed video explaining Excel column setup, bulk upload, and shift assignments.
Watch Episode 2 on YouTube4-in-1 Attendance Channels & Deployment
True multi-channel flexibility: Mobile PWA, Telegram Bot, ZKTeco Cloud biometrics, and Smart ID QR scanning.
Mobile App (PWA)
Distribute mobile URL to staff with GPS lock, selfie verification, and offline punch queue.
Official Telegram Bot
Employees link via /register once and check in/out with 1-tap geolocation and selfie capture.
ZKTeco Cloud Biometrics
Run Central Scanner EXE on local PC to relay hardware punches directly to cloud in real-time.
Smart ID Cards & QR Gates
Generate encrypted Smart ID Badges for gatekeeper scanning and off-site events.
Episode 3: 4 Ways to Clock In and Out (Mobile, Telegram, ZKTeco)
Practical video demonstrating mobile PWA, Telegram bot, biometric punches, and QR cards.
Watch Episode 3 on YouTubeDaily Operations in 3 Minutes: Live Radar, Selfies & Requests
Real-time telemetry monitoring, 1-click selfie approvals, and centralized leave & advance management.
Real-Time Telemetry & Radar
Watch attendance movements slide into dashboard live with microscopic bandwidth overhead.
Selfie Approval Center
Quickly verify employee selfie and GPS location with instant approve/reject actions.
Unified Requests & Approvals
Approve leaves, attendance excuse penalty waivers, overtime requests, and cash advances.
Episode 4: Manage Daily Attendance, Leaves & Requests in 3 Min
Master live telemetry monitoring, 1-click selfie reviews, and instant leave & advance waivers.
Watch Episode 4 on YouTubePayroll Rules, Delay Ladders & Egypt Social Insurance
Demystifying payroll: monthly cycle dates, daily pay methods, late penalty ladders, and Egypt social insurance formulas.
Cycle Dates & Daily Pay Methods
Select cycle start day and choose between full day wage, proportional hourly pay, or short-day deduction.
Grace Periods & Late Penalty Ladders
Configure arrival grace minutes and select tiered fraction ladders (0.25, 0.5, 1.0 day) or hourly multiplier deductions.
Egyptian Social Insurance & Tax
Automated Egypt Law 148 compliance: 11% employee deduction, 18.75% employer contribution, and martyrs fund.
Episode 5: Payroll Rules, Deductions & Egypt Law
Comprehensive breakdown of monthly cycles, late deduction ladders, and insurance formulas.
Watch Episode 5 on YouTubeInstant Payroll Closing, Bank Sheets & PDF Payslips
From 1-click batch generation to bank transfer sheets and branded PDF payslips distributed to staff.
1-Click Automated Generation
Click generate to instantly aggregate all punches, absences, overtime, late penalties, and cash advances.
Day-by-Day Audit & Manual Adjustments
Open detailed employee ledger to verify daily breakdown, adjust hours, or attach one-off bonuses/penalties.
Freeze, Bank Export & Branded PDF Payslips
Freeze payroll cycle, export payroll Excel sheet formatted for banking, and download branded PDF payslips.
Episode 6: Generating Payroll & Payslips in Seconds
Watch live walkthrough of 1-click payroll closing and PDF payslip generation.
Watch Episode 6 on YouTubeZKTeco Cloud Biometrics & Central Scanner EXE
Connect any ZKTeco hardware to the cloud in real-time with official SDK 5 support and zero static IP requirement.
Add Device & Set Comm Key
Register internal IP, port 4370, and device Comm Key in Devices panel.
Run Central Scanner EXE
Download compiled scanner EXE and run on any branch Windows PC to relay hardware punches directly to cloud.
Zero Static IP & Standalone Sync
Demonstrated live in Episode 3. Run the compiled Windows scanner on branch PC to bridge hardware punches to the cloud.
Need Additional Assistance or Team Onboarding?
Our technical support engineers are available 24/7 to assist with hardware pairing and custom enterprise payroll setup.
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